v2.4.11 · LIVE CARBONAI / OTTOFILES

Document control
for complex
project environments.

Structure, review, and govern project documents across teams, vendors, and operational workflows.

Create Account Explore Features
Structured Around Policies

Every team works differently.

Policies adapt document structure, workflows, permissions, and metadata to how each team operates.

Naming Convention
PROJ-DISC-DOCTYPE-###
Required Metadata
Project Code Discipline Document Type Revision Code Stamp Required
Workflow Stages
01Draft 02Internal Review 03Discipline Lead 04Client Issued 05As-Built
Permissions
Discipline-locked. CAD files restricted to engineering tier. Client review controlled.
Operational System

Built for how documents actually move.

Documents move through review, revision, sharing, and approval, without losing structure or control.

01 Preview

In-platform document review. Less downloading, less copies.

Preview and compare documents directly inside OttoFiles. Reviews, annotations, and revision history stay connected to the controlled record.

OttoFiles in-platform document preview with annotation layer
02 Sharing

Internal and external. Always under control.

Control external access with workspace isolation, expirations, permissions, and revocation, without losing visibility into document activity.

Operational Efficiency

Review documents
without leaving the platform.

Document control weakens the moment files leave the system. OttoFiles keeps review, revision, and collaboration connected to the controlled record.

  1. In-platform preview
    PDF, Office, CAD, image, and video rendering directly inside OttoFiles.
  2. Revision continuity
    Annotations, comparisons, and review history preserved across versions.
  3. Policy-enforced access
    Internal and external collaboration governed by permissions, workspaces, and audit visibility.
Controlled External Sharing

Collaborate beyond your walls.
Without losing control.

Read-only workspaces

External users see only what you've published. No uncontrolled copies. No exposed file structures.

Expiration & revocation

Time-bound access with one-click revocation. Every change tracked in the audit history.

Policy-bound permissions

External shares inherit policy. Department rules don't break at the boundary.

Tracked engagement

Stories capture every external touchpoint, including views, access history, and activity timelines.

Intelligence Layer

Intelligence built on
structured data.

Models work the way operations work — grounded in policy, metadata, and the actual document graph. Not the other way around.

  • Metadata extraction across 240+ document types
  • Intelligent search ranked by policy relevance
  • Auto-classification suggests tier and routing
  • Workflow intelligence proposes next stages
Pricing

Built for operations, priced for them.

We don't sell storage. We sell document control.

Free
$0

Real document control, free for small teams.

  • Up to 3 internal users
  • Unlimited external guests
  • One bin, guided setup
  • Quick search & basic filters
  • 1 external workspace
Create Account
RECOMMENDED
Team
$500/month
up to 15 internal users · unlimited guests

Operational collaboration and visibility.

  • Multiple bins & custom anchors
  • Full advanced search
  • Analytics dashboard
  • Saved searches
  • Role management
Start Team Trial
Enterprise
Custom

For organizations that must prove control.

  • Bulk operations & export
  • Full audit trail & compliance export
  • Hierarchical security tiers
  • SSO / Azure AD & API
  • Region-pinned data
  • Support with an SLA
Contact Sales

Start structuring
your documents properly.

Create Account Talk to Sales

No credit card · 14-day operational trial · Deploys in 4 hours